The event organizer, GameDev Summit, has the legal responsibility to tell ticket buyers and event attendees how their personal information will be collected and used. You can find their Privacy Policy below or contact them to request it.

PRIVACY POLICY

Last Updated: August 2026

GameDev Summit (“GDS,” “we,” “us,” or “our”) respects your right to privacy and is committed to protecting the personal data entrusted to us.

This Privacy Policy explains how we collect, use, process, store, disclose, and protect personal data in connection with the GameDev Summit, including our website, events, registration and networking platforms, programs, applications, communications, partnerships, and other related activities.

GameDev Summit is created, organized, and produced by GameOps, Inc.

We process personal data in accordance with Republic Act No. 10173, otherwise known as the Data Privacy Act of 2012 (“DPA”), its Implementing Rules and Regulations (“IRR”), relevant issuances of the National Privacy Commission (“NPC”), and other applicable Philippine laws and regulations.

1. Our Data Privacy Principles

In processing personal data, GDS is guided by the principles of:

Transparency — We aim to inform you about the nature, purpose, and extent of the processing of your personal data.

Legitimate Purpose — We collect and process personal data only for specified and legitimate purposes related to GDS and its activities, or as otherwise permitted by law.

Proportionality — We seek to collect and process only personal data that is adequate, relevant, suitable, necessary, and not excessive in relation to the purpose for which it is processed.

2. Personal Data We May Collect

The personal data we collect depends on how you interact with GDS and may include:

Full name
Email address, telephone number, and other contact information
Company, organization, job title, and professional information
Country, nationality, and location
Professional biography and social or professional profile information
Business interests and networking preferences
Registration and ticket information
Billing, payment, and transaction information
Information submitted through speaker, sponsor, exhibitor, media, partner, volunteer, indie developer, investor, publisher, or other GDS applications
Dietary, accessibility, mobility, or other event-related requirements voluntarily provided to us
Travel and accommodation information where required for event coordination or assistance
Visa-related information where assistance or supporting documentation is requested
Meeting requests, schedules, and networking activity through official GDS platforms
Surveys, feedback, inquiries, and correspondence with GDS
Photographs, video recordings, audio recordings, and other media captured during GDS events
Technical information such as IP address, device information, browser type, cookies, website activity, and similar information collected through our digital platforms

Certain information may constitute sensitive personal information under Philippine law. Where we need to process such information, we will do so only where permitted by law and with appropriate safeguards.

3. How We Collect Personal Data

We may collect personal data:

Directly from you when you register, apply, subscribe, communicate with us, participate in an event, or use our platforms;
Through our official registration, ticketing, networking, survey, or event platforms;
Through authorized representatives of your company or organization;
Through GDS partners, sponsors, government partners, service providers, or other organizations where appropriate and legally permitted;
Through publicly available professional or business sources; and
Automatically through our website and digital services using cookies and similar technologies.

Where required, appropriate privacy notices or consent mechanisms may be provided at the point of collection.

4. Purposes of Processing

We may process your personal data for purposes including:

Managing event registration and attendance;
Processing tickets, payments, invoices, refunds, and related transactions;
Issuing badges, credentials, invitations, confirmations, and event materials;
Communicating event announcements, schedules, reminders, and operational information;
Providing attendee, speaker, sponsor, exhibitor, partner, and participant support;
Managing applications and participation in GDS programs;
Facilitating professional networking, business meetings, introductions, and matchmaking;
Operating networking and meeting platforms;
Managing speakers, sessions, workshops, exhibitions, showcases, competitions, and other event activities;
Coordinating travel, transportation, accommodation, hospitality, and visa-related assistance where applicable;
Managing sponsorships, partnerships, media relationships, and government collaborations;
Conducting surveys, research, analytics, and post-event evaluations;
Improving GDS programs, services, platforms, and attendee experiences;
Sending GDS announcements, newsletters, invitations, and other communications where permitted;
Documenting and promoting GDS through photography, video, press, social media, and other media;
Maintaining the safety and security of our events, attendees, employees, contractors, and partners;
Preventing fraud, abuse, or unauthorized access to GDS platforms and activities;
Maintaining appropriate business, financial, and event records; and
Complying with contractual, regulatory, legal, and government requirements.

5. Lawful Basis for Processing

GDS processes personal data only where permitted under applicable law.

Depending on the circumstances, processing may be based on:

Your consent;
The performance of a contract or steps necessary prior to entering into a contract;
Compliance with a legal obligation;
Protection of vitally important interests;
Legitimate interests pursued by GDS or a third party, provided that such interests do not override your fundamental rights and freedoms; or
Other grounds permitted under the Data Privacy Act and applicable Philippine law.

Where processing is based on your consent, you may withdraw your consent, subject to applicable legal and contractual limitations and the consequences of such withdrawal.

6. Event Registration and Participation

When you register for or participate in a GDS event or program, we process information necessary to administer your participation and provide the relevant event services.

Certain professional information, such as your name, company, job title, country, and professional profile, may appear on your event badge, attendee directory, networking platform, program, speaker profile, or similar event materials where appropriate.

Additional notices or consent options may be provided during registration depending on how particular information will be used.

7. Networking and Business Matchmaking

Professional networking and business development are important components of GDS.

If you participate in an official GDS networking or matchmaking platform, certain professional information may be made available to other authorized participants to facilitate meetings and introductions.

This may include your:

Name;
Company;
Job title;
Professional profile;
Business interests;
Meeting preferences; and
Availability.

Information that you voluntarily disclose directly to another participant is shared at your discretion.

Participants are expected to use information obtained through GDS networking services responsibly and for legitimate professional purposes.

8. Sponsors, Exhibitors, Partners, and Third Parties

GDS may work with sponsors, exhibitors, government agencies, industry associations, media organizations, technology providers, venues, hotels, transportation providers, and other partners.

We do not sell your personal data.

We may disclose or provide access to personal data where reasonably necessary to deliver GDS services, administer a program or benefit, comply with legal requirements, or fulfill another legitimate and disclosed purpose.

Where personal data is shared with another organization for its own independent purposes, we will provide appropriate notice or obtain consent where required by applicable law.

If you voluntarily provide your information directly to a sponsor, exhibitor, partner, or other organization—for example, by scanning your badge or QR code, completing their form, participating in an activation, or exchanging business information—the receiving organization's privacy practices may apply.

9. Service Providers and Personal Information Processors

GDS may engage third-party service providers to perform services such as:

Website hosting and maintenance;
Registration and ticketing;
Payment processing;
Networking and meeting management;
Email communications;
Data storage and cloud services;
Analytics;
Surveys;
Event production;
Travel and transportation coordination;
Accommodation and hospitality services; and
Other operational services.

Where third parties process personal data on our behalf, we take reasonable steps to require appropriate confidentiality, privacy, and security safeguards consistent with applicable law.

10. International Transfer of Personal Data

GDS is an international event and may use technology providers, platforms, partners, or service providers located outside the Philippines.

As a result, personal data may be processed, accessed, stored, or transferred outside the Philippines.

Where such transfers occur, we take reasonable steps to ensure that appropriate safeguards are implemented and that personal data continues to be handled in accordance with applicable data protection requirements.

11. Photography, Video, and Event Documentation

GDS events may be photographed, filmed, livestreamed, or otherwise recorded for documentation, reporting, editorial, archival, marketing, and promotional purposes.

Photographs and recordings may appear on GDS websites, social media channels, publications, presentations, press materials, advertisements, reports, or promotional materials relating to GDS and future editions of the event.

Where appropriate, additional notices regarding photography and recording may be displayed at GDS venues or included in event registration materials.

Individuals with specific concerns regarding photography or recording may contact the GDS Team.

12. Marketing and Communications

Where permitted by law, GDS may communicate with you regarding:

Upcoming GameDev Summit events;
Registration announcements;
Speaker and program updates;
Networking opportunities;
GDS programs and initiatives;
Partnership opportunities;
Industry-related activities; and
Other relevant GDS news and announcements.

Where consent is required for direct marketing, we will obtain the appropriate consent.

You may unsubscribe from marketing communications at any time through the unsubscribe mechanism provided in our communications or by contacting us.

Please note that even if you opt out of marketing communications, we may continue to send necessary transactional or operational communications relating to an event, registration, application, agreement, or service involving you.

13. Cookies and Website Information

The GDS website may use cookies and similar technologies to operate and improve our digital services.

These technologies may be used to:

Enable website functionality;
Remember preferences;
Understand website usage;
Measure traffic and engagement;
Improve website performance and user experience; and
Measure the effectiveness of our communications and campaigns.

Where required, users may be provided with options to manage cookie preferences.

14. Protection and Security of Personal Data

GDS implements reasonable and appropriate organizational, physical, and technical security measures designed to protect personal data against accidental or unlawful destruction, alteration, disclosure, misuse, loss, or unauthorized access or processing.

Access to personal data is limited, where appropriate, to authorized personnel, contractors, and service providers who require such access for legitimate purposes.

While we take reasonable precautions to protect personal data, no information system, electronic transmission, or method of storage can be guaranteed to be completely secure.

15. Retention of Personal Data

GDS retains personal data only for as long as necessary to fulfill the declared and legitimate purposes for which it was collected or processed, or as required or permitted by applicable law.

Retention periods may vary depending on the nature of the information and may take into consideration:

Event administration requirements;
Continuing relationships with attendees, partners, or stakeholders;
Contractual obligations;
Financial, accounting, and audit requirements;
Legal and regulatory requirements;
Establishment, exercise, or defense of legal claims; and
Legitimate business and archival purposes.

When personal data is no longer required, we will take reasonable steps to securely delete, destroy, anonymize, or otherwise dispose of it in accordance with applicable requirements.

16. Your Rights as a Data Subject

Under the Data Privacy Act of 2012 and applicable regulations, you may have the following rights:

Right to Be Informed
You have the right to know whether your personal data is being or will be processed and to receive relevant information regarding such processing.

Right to Object
You may object to certain processing of your personal data, subject to grounds permitted by law.

Right to Access
You may request reasonable access to personal data that we process about you and information regarding how it has been processed.

Right to Rectification
You may request correction of inaccurate or incomplete personal data.

Right to Erasure or Blocking
Under circumstances provided by law, you may request the suspension, withdrawal, blocking, removal, or destruction of your personal data.

Right to Data Portability
Where applicable, you may request a copy of personal data processed electronically in a structured and commonly used format.

Right to Damages
You may be entitled to compensation where you have suffered damage as a result of violations of your rights under applicable law.

Right to File a Complaint
You have the right to lodge a complaint with the National Privacy Commission if you believe your data privacy rights have been violated.

The exercise of these rights may be subject to identity verification and limitations or exceptions provided under applicable law.

17. Children's Privacy

GDS is primarily a professional business-to-business event and is generally intended for industry professionals.

Where minors are permitted to participate in specific GDS programs, appropriate consent or authorization from a parent, legal guardian, educational institution, or other authorized representative may be required, depending on the circumstances.

18. Links to Third-Party Websites

Our websites, platforms, and communications may contain links to third-party websites or services.

GDS does not control and is not responsible for the privacy practices, security, or content of third-party websites. We encourage users to review the applicable privacy notices before providing personal data to third parties.

19. Data Privacy Concerns and Requests

If you wish to exercise your rights as a data subject or have questions or concerns regarding how GDS processes your personal data, you may contact:

GameDev Summit
Organized and produced by GameOps, Inc.
Email: contact@gamedevsummit.co

For formal data privacy concerns, requests may also be directed to the designated Data Protection Officer of GameOps, Inc. through the official contact information made available by GameOps.

You may also contact or file a complaint with the National Privacy Commission of the Philippines, subject to its applicable procedures.

20. Changes to This Privacy Policy

GDS may update this Privacy Policy periodically to reflect changes in our events, programs, technologies, processing activities, legal requirements, or privacy practices.

Material changes will be reflected in the updated Privacy Policy, including the applicable “Last Updated” date.

We encourage you to review this Privacy Policy periodically.

By interacting with GDS, submitting information through our platforms, or participating in our events and programs, you acknowledge that you have been provided with information regarding the processing of personal data as described in this Privacy Policy.

Where consent is required by applicable law for a particular processing activity, GDS will seek such consent separately or through an appropriate consent mechanism.